Approval of Secretariat´s Financial Reports for 2004/5 and 2005/6 and Programme and Budget for 2006/7
The Representatives,
Recalling Measure 1 (2003) of ATCM XXVI on the establishment of the Secretariat of the Antarctic Treaty (the Secretariat);
Recalling also Decision 2 (2003) on the provisional application of Measure 1 (2003);
Bearing in mind the Financial Regulations for the Secretariat of the Antarctic Treaty adopted by Decision 4 (2003);
Noting especially the provisions of Regulation 6.3 of the Financial Regulations relating to the surplus;
Decide to:
1. Approve the Secretariat’s Financial Report for 2004/5 (SP6) annexed to this Decision (Annex 1);
2. Take note with appreciation of the Secretariat’s Report on its work in 2005/6 (SP 3 Rev. 1) and approve the Secretariat’s Financial Report for 2005/6 (SP3 Rev. 1 Attachment) annexed to this Decision (Annex 2);
3. Approve the Secretariat’s Work Programme and Budget for 2006/7 (SP 4 rev. 3) annexed to this Decision (Annex 3);
4. Approve the expenditure of up to one quarter of the Forecast Budget for 2007/8, annexed to this Decision (Annex 3), in the 2007/8 financial year subject to the availability of sufficient funds;
5. Direct the Secretariat to establish a Staff Replacement Fund in accordance with the provisions of Regulation 6.2(d) of the Financial Regulations, to be used to defray the expenses to be paid according to Rule 9.6 and 10.6 of the Staff Regulations in case of a replacement of an executive staff member;
6. Direct the Secretariat to establish a Staff Termination Fund in accordance with the provisions of Regulation 6.2(d) of the Financial Regulations, to be used to defray the expenses to be paid according to Rule 10.4 of the Staff Regulations in case of separation from service of an executive staff member;
7. Consider at the next Consultative Meeting the issue of the surplus in the General Fund, taking into account the provisions of Regulation 6.3 and the contributions made by the Consultative Parties in accordance with Paragraph 6 of Decision 2 (2003) on the Provisional Application of Measure 1 (2003).
The Representatives,
Recalling Measure 1 (2003) of ATCM XXVI on the establishment of the Secretariat of the Antarctic Treaty (the Secretariat);
Recalling also Decision 2 (2003) on the provisional application of Measure 1 (2003);
Bearing in mind the Financial Regulations for the Secretariat of the Antarctic Treaty adopted by Decision 4 (2003);
Noting especially the provisions of Regulation 6.3 of the Financial Regulations relating to the surplus;
Decide to:
1. Approve the Secretariat’s Financial Report for 2004/5 (SP6) annexed to this Decision (Annex 1);
2. Take note with appreciation of the Secretariat’s Report on its work in 2005/6 (SP 3 Rev. 1) and approve the Secretariat’s Financial Report for 2005/6 (SP3 Rev. 1 Attachment) annexed to this Decision (Annex 2);
3. Approve the Secretariat’s Work Programme and Budget for 2006/7 (SP 4 rev. 3) annexed to this Decision (Annex 3);
4. Approve the expenditure of up to one quarter of the Forecast Budget for 2007/8, annexed to this Decision (Annex 3), in the 2007/8 financial year subject to the availability of sufficient funds;
5. Direct the Secretariat to establish a Staff Replacement Fund in accordance with the provisions of Regulation 6.2(d) of the Financial Regulations, to be used to defray the expenses to be paid according to Rule 9.6 and 10.6 of the Staff Regulations in case of a replacement of an executive staff member;
6. Direct the Secretariat to establish a Staff Termination Fund in accordance with the provisions of Regulation 6.2(d) of the Financial Regulations, to be used to defray the expenses to be paid according to Rule 10.4 of the Staff Regulations in case of separation from service of an executive staff member;
7. Consider at the next Consultative Meeting the issue of the surplus in the General Fund, taking into account the provisions of Regulation 6.3 and the contributions made by the Consultative Parties in accordance with Paragraph 6 of Decision 2 (2003) on the Provisional Application of Measure 1 (2003).