Procedure for Selection and Appointment of the Executive Secretary of the Secretariat of the Antarctic Treaty
The Representatives,
Recalling Decision 3 (2004) on the appointment of the Executive Secretary;
Recalling also Decision 2 (2007) on the re appointment of the Executive Secretary;
Recalling further Article 3 of Measure 1 (2003) regarding the appointment of an Executive Secretary of the Secretariat of the Antarctic Treaty;
Bearing in mind Paragraph 3 of Decision 2 (2003) on the provisional application of Measure 1 (2003);
Noting Regulation 6.1 of the Staff Regulations for the Secretariat of the Antarctic Treaty;
Decide:
That the Executive Secretary of the Secretariat of the Antarctic Treaty will be selected and appointed in accordance with the following procedure:
Advertisement
The Secretariat of the Antarctic Treaty will advertise the vacancy on its website and include information on duties; selection criteria; the application process; staff regulations; and other relevant information.
Consultative Parties may advertise, at their own cost, the vacancy in publications, websites and other media they consider appropriate.
Eligible Applicants
Applicants must satisfy the following selection criteria:
Demonstrated experience or detailed knowledge of the operations of international meetings or intergovernmental organisations;
Demonstrated high level managerial and leadership experience and competence in areas including;
(a) selection and supervision of professional, administrative and technical staff;
(b) preparation of financial budgets and the management of expenditures;
(c) organisation of meetings and provision of secretariat support for high level committees; and
(d) oversight and management of computer services and information technology;
Familiarity with Antarctic affairs, including the principles of the Antarctic Treaty and the scope of activities in the region;
Fluency in one of the four official working languages of the Antarctic Treaty Consultative Meeting, i.e. English, French, Russian or Spanish;
A university degree, academic degree, or equivalent qualification; and
Be a national of a Consultative Party to the Antarctic Treaty.
Submission of Eligible Applications
Nationals of a Consultative Party may apply for the post of Executive Secretary only to their national authority, who will be responsible for forwarding the applications to the Secretariat of the Antarctic Treaty, no later than 180 days before the Antarctic Treaty Consultative Meeting at which the selection of the Executive Secretary will be considered. Applications must be submitted electronically. Applications received after this date will not be considered.
Receipt of Applications
The Secretariat of the Antarctic Treaty will notify Consultative Parties of the receipt of applications
Availability of Applications
A copy of each application received by the Secretariat of the Antarctic Treaty no later than 180 days before the Antarctic Treaty Consultative Meeting at which the selection of the Executive Secretary will be considered will be forwarded electronically without delay by the Secretariat of the Antarctic Treaty to the Representative of each Consultative Party.
Ranking of Applicants
Consultative Parties will notify the Depositary Government of up to ten preferred candidates in order of preference, no later than 120 days before the relevant Antarctic Treaty Consultative Meeting. In relation to those rankings received by the deadline, the Depositary Government will aggregate individual applicants’ rankings, awarding ten points for a first preference, nine points for a second preference, etc.
Short Listing
The candidates with the five highest aggregate scores will form the short list for selection. Should the application of any short listed candidate/s be withdrawn, the next ranking candidate/s will be substituted.
Interview Process
The Depositary Government will notify, through the Secretariat of the Antarctic Treaty, the names of the short-listed candidates to Consultative Parties no later than 60 days before the relevant Antarctic Treaty Consultative Meeting. The Secretariat of the Antarctic Treaty will invite the short listed candidates to attend an interview at that Antarctic Treaty Consultative Meeting.
The short-listed candidates invited for interview are required to meet the costs of their travel and expenses. Each relevant Consultative Party is encouraged to assume these costs.
Short listed candidates will be interviewed by those Heads of Delegation wishing to participate in the selection process at the relevant Antarctic Treaty Consultative Meeting.
The outcome of the selection process will be notified to short listed candidates at the conclusion of the first week of the relevant Antarctic Treaty Consultative Meeting by the Chair of that meeting.
Selection
The relevant Antarctic Treaty Consultative Meeting will take a Decision regarding the appointment of the selected candidate.
The chosen candidate will be required to enter into a contract outlining the terms of employment.
Start Date
The chosen candidate will report to the Secretariat headquarters in Buenos Aires for commencement of duties no later than the date agreed by the relevant Antarctic Treaty Consultative Meeting.
The Representatives,
Recalling Decision 3 (2004) on the appointment of the Executive Secretary;
Recalling also Decision 2 (2007) on the re appointment of the Executive Secretary;
Recalling further Article 3 of Measure 1 (2003) regarding the appointment of an Executive Secretary of the Secretariat of the Antarctic Treaty;
Bearing in mind Paragraph 3 of Decision 2 (2003) on the provisional application of Measure 1 (2003);
Noting Regulation 6.1 of the Staff Regulations for the Secretariat of the Antarctic Treaty;
Decide:
That the Executive Secretary of the Secretariat of the Antarctic Treaty will be selected and appointed in accordance with the following procedure:
Advertisement
The Secretariat of the Antarctic Treaty will advertise the vacancy on its website and include information on duties; selection criteria; the application process; staff regulations; and other relevant information.
Consultative Parties may advertise, at their own cost, the vacancy in publications, websites and other media they consider appropriate.
Eligible Applicants
Applicants must satisfy the following selection criteria:
Demonstrated experience or detailed knowledge of the operations of international meetings or intergovernmental organisations;
Demonstrated high level managerial and leadership experience and competence in areas including;
(a) selection and supervision of professional, administrative and technical staff;
(b) preparation of financial budgets and the management of expenditures;
(c) organisation of meetings and provision of secretariat support for high level committees; and
(d) oversight and management of computer services and information technology;
Familiarity with Antarctic affairs, including the principles of the Antarctic Treaty and the scope of activities in the region;
Fluency in one of the four official working languages of the Antarctic Treaty Consultative Meeting, i.e. English, French, Russian or Spanish;
A university degree, academic degree, or equivalent qualification; and
Be a national of a Consultative Party to the Antarctic Treaty.
Submission of Eligible Applications
Nationals of a Consultative Party may apply for the post of Executive Secretary only to their national authority, who will be responsible for forwarding the applications to the Secretariat of the Antarctic Treaty, no later than 180 days before the Antarctic Treaty Consultative Meeting at which the selection of the Executive Secretary will be considered. Applications must be submitted electronically. Applications received after this date will not be considered.
Receipt of Applications
The Secretariat of the Antarctic Treaty will notify Consultative Parties of the receipt of applications
Availability of Applications
A copy of each application received by the Secretariat of the Antarctic Treaty no later than 180 days before the Antarctic Treaty Consultative Meeting at which the selection of the Executive Secretary will be considered will be forwarded electronically without delay by the Secretariat of the Antarctic Treaty to the Representative of each Consultative Party.
Ranking of Applicants
Consultative Parties will notify the Depositary Government of up to ten preferred candidates in order of preference, no later than 120 days before the relevant Antarctic Treaty Consultative Meeting. In relation to those rankings received by the deadline, the Depositary Government will aggregate individual applicants’ rankings, awarding ten points for a first preference, nine points for a second preference, etc.
Short Listing
The candidates with the five highest aggregate scores will form the short list for selection. Should the application of any short listed candidate/s be withdrawn, the next ranking candidate/s will be substituted.
Interview Process
The Depositary Government will notify, through the Secretariat of the Antarctic Treaty, the names of the short-listed candidates to Consultative Parties no later than 60 days before the relevant Antarctic Treaty Consultative Meeting. The Secretariat of the Antarctic Treaty will invite the short listed candidates to attend an interview at that Antarctic Treaty Consultative Meeting.
The short-listed candidates invited for interview are required to meet the costs of their travel and expenses. Each relevant Consultative Party is encouraged to assume these costs.
Short listed candidates will be interviewed by those Heads of Delegation wishing to participate in the selection process at the relevant Antarctic Treaty Consultative Meeting.
The outcome of the selection process will be notified to short listed candidates at the conclusion of the first week of the relevant Antarctic Treaty Consultative Meeting by the Chair of that meeting.
Selection
The relevant Antarctic Treaty Consultative Meeting will take a Decision regarding the appointment of the selected candidate.
The chosen candidate will be required to enter into a contract outlining the terms of employment.
Start Date
The chosen candidate will report to the Secretariat headquarters in Buenos Aires for commencement of duties no later than the date agreed by the relevant Antarctic Treaty Consultative Meeting.
